QuickBooks has announced upcoming changes that will affect user limits, chart of accounts, and class/location tracking across its subscription plans. These changes will come into effect on 31 March 2025, and if no action is taken by this date, your QuickBooks subscription may be suspended.

If your current usage exceeds the new limits, it’s essential to take steps now to avoid disruption.

Summary of changes

QuickBooks is introducing specific limits for each subscription level. These will affect how many users you can have, how many accounts can exist in your chart of accounts, and how many classes and locations can be set up.

Here’s a summary of the updated limits for each plan:

	Simple Start	Essentials	Plus	Advanced
Billable users	1	3	5	25
Chart of accounts	250	250	250	Unlimited
Classes & locations	Not available	Not available	40	Unlimited

What this means for QuickBooks subscribers

If you’re using more than the allowed number of users or accounts—or if you’re a Plus subscriber with a class/location structure—you’ll need to review and adjust your QuickBooks setup.

While classes and locations have always been exclusive to Plus and Advanced subscriptions, this is the first time a limit of 40 will be applied to the Plus plan.

Advanced subscribers will continue to have unrestricted access to these features.

What happens if you don’t act

QuickBooks has warned that if your account exceeds the new limits after 31 March 2025 and you haven’t made the necessary changes, your subscription will be suspended. This means you’ll lose access until your file is brought back within the limits or upgraded to a suitable plan.

Stay compliant to avoid interruptions.

To stay compliant and avoid any downtime:

• Review your current subscription plan
• Check your user count, chart of accounts, and class/location setup
• Plan to consolidate or upgrade where necessary
• Speak with your bookkeeper or accountant if you’re unsure what the best course of action is.

We’re here to help you navigate these changes smoothly. Whether you need assistance reviewing your setup, planning an upgrade, or understanding the best option for your business, contact AFS & Associates.